How It Works · Process & Timeline

A clear process, with a
senior point of contact from day one.

We work as an extension of your team, following best-practice steps shaped around how you like to work. One senior Client Delivery Lead runs every search: a firm quote usually within 24 hours, and first qualified candidates in about three business days.

The process every search follows

Four steps, one point of contact, no hand-offs.

Every model follows the same best-practice process, shaped around how your team wants to work. You own the priorities and the decisions; your Client Delivery Lead is the single point of contact who keeps the search aligned and QAs every submission before it reaches you.

Step 01 · Kickoff

Intake & calibration

A kickoff call, scheduled around your calendar, to align on the role, must-haves, and market. You set the priorities; we turn them into a search plan and send a firm quote, usually within 24 hours, before any work begins.

Step 02 · Shortlist

Sourcing & screening

Targeted sourcing and personalized outreach to active and passive candidates, then screening for fit, motivation, and your requirements. Your Client Delivery Lead personally QAs every submission, so you review a short, qualified shortlist rather than a stack of resumes.

Step 03 · Offer

Interviews & offer

Your team runs the interviews and owns every decision. We coordinate scheduling, gather structured feedback, and recalibrate as you go, then support the offer and close, extending the verbal and following up to a signed acceptance when you want us to.

Step 04 · After the hire

Guarantee & follow-through

DirectHire placements carry a 90-day replacement guarantee. PartnerHire clients keep an ongoing, embedded partnership that scales up and down with hiring. It is why 94% of our placements stay past 90 days.

What you receive

The deliverables in every engagement.

The same standards apply to DirectHire and PartnerHire Core. This is what you actually get, not just what we promise.

A senior single point of contact

Your Client Delivery Lead is your single point of contact end to end, keeping the search aligned to your priorities and QA'ing every submission. No hand-offs, no account-manager relay, no junior recruiter learning on your role.

QA'd submissions only

Every candidate is personally reviewed before it reaches you. You review a short list of qualified, interested people, never a stack of unscreened resumes.

Structured screening

Each candidate is vetted for fit, motivation, and your must-haves, so the shortlist reflects your actual requirements, not just keyword matches.

Regular status & priority reviews

Recurring check-ins on progress and priorities, with the search recalibrated as you learn what you like. You always know where things stand.

A firm quote up front

Clear, all-in pricing, usually within 24 hours of kickoff and before any work begins. No surprise fees and no percentage-of-salary math.

A 90-day replacement guarantee

On DirectHire placements, if someone leaves or does not work out within 90 days, we run a replacement search with no additional placement fee.

Common questions

Process and timeline, answered.

How fast will I see candidates?

It depends on the model. PartnerHire clients typically get first qualified submissions within about three business days of kickoff, and DirectHire within five to seven business days. Timelines vary with role difficulty, seniority, clearance, and interview pace.

What happens right after I engage BizFirst?

We schedule a kickoff call at a time that works for you to scope the role and calibrate, and you get a firm quote, usually within 24 hours. From there your Client Delivery Lead is your single point of contact through sourcing, screening, interviews, and offer, keeping the search aligned to your priorities and QA'ing every submission. You and your team own the priorities, interviews, and final offer. Throughout, we work as an extension of your team, bringing proven, best-practice recruiting processes and adapting them to how your team likes to work.

Who runs my search day to day?

A senior Client Delivery Lead is your single point of contact, backed by experienced recruiters. They keep the search aligned to your priorities and personally QA every submission before it reaches you, so you are not left sorting through unscreened resumes. Your team owns the priorities, interviews, and final decision.

Do you guarantee placements?

DirectHire placements include a 90-day replacement guarantee. If a placed candidate leaves or does not work out within 90 days, we run a replacement search with no additional placement fee, subject to the terms in your agreement.

How long does the whole process take?

For most searches, first submissions land within days and offers are typically reached within a few weeks, depending on role difficulty, interview pace, and the model you choose. Boutique does not mean slow; a light client load per lead is what keeps searches moving.

Ready to start a search?

Tell us the roles you are filling and your timeline. We will recommend the right model, book the kickoff, and send a firm quote, usually within one business day.

Let's talk hiring

Book a time, email us, or just call. Whatever's easiest.

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